Client due diligence for regulated teams

Know your client,
start to finish.

Vindex gives legal, accounting and risk teams one secure place to collect client records, run their reviews side by side, and keep a complete trail of how every decision was reached.

Get startedSee how it works
Private document storageTwo-step sign-inFull audit trail
Built for
Law firmsAccountantsCompliance teamsRisk reviewersClient onboarding

Guided client intake

Company details, authorised contacts, ownership information, source-of-funds declarations and public-office disclosures — collected in one clear, step-by-step flow.

The right documents, every country

Each client sees exactly the identity documents their country requires, and cannot submit until the set is complete and legible.

Independent professional reviews

The same case goes to your legal and accounting teams separately, so each opinion, condition and outcome is recorded on its own merits.

Client portal

Everything gathered before a case reaches review.

Clients are walked through what they need to provide, so files arrive complete the first time and your team stops chasing missing paperwork.

Client sign-up
Company and contact details
Beneficial owners
Source of funds
Public-office declaration
Country document checklist
Secure upload with tamper check
Case reference number
Review by role

Three teams, one case record.

Vindex

First check and hand-off

Confirm the file is complete, raise queries on anything unclear, review the risk picture, add notes, and pass a tidy case on to the review teams.

Legal

Legal opinion

Work through sanctions exposure, public-office connections, ownership structure and regulatory risk before recording a formal opinion.

Accounting

Financial and money-laundering review

Assess where the money comes from, owner financial exposure, warning signs, any conditions to attach, and what should be monitored afterwards.

Risk and escalation

Risk signals reviewers can actually use.

Every warning sign, confidence score and escalation trigger sits right inside the review — with the reasoning attached, so nobody has to guess why something was flagged.

Identity

How confident we are that the person is who they say they are

Public office

Screening for politically exposed people and their close associates

Sanctions

Watchlist hits and possible matches, ready for a human decision

Adverse media

News and public-record flags worth a reviewer's attention

Ownership

Who ultimately owns and controls the company

Country

How much risk the client's jurisdiction carries

How a case moves

Everyone can see where the file stands.

No more asking who has it or what is holding it up — the current step is visible to every person involved, client included.

  1. 01
    Submit
    The client fills in their profile and uploads what is required
  2. 02
    Check
    Vindex confirms the file is complete, legible and consistent
  3. 03
    Hand off
    The case goes to the legal and accounting review teams
  4. 04
    Review
    Each team records its own opinion and any conditions
  5. 05
    Decide
    Vindex brings it together into one final decision
  6. 06
    Share
    The outcome goes to the client and is kept on file
Private document storage
Two-step sign-in ready
A workspace per role
A record that cannot be edited
Updates in the client's language
Progress and reminder alerts
Ready for an audit, always

Built for work that needs a reliable record.

Documents, decisions, reviewer comments, client messages, outcome letters and everything you would need to show a regulator — all kept together against the case, for as long as you need it.